IRP Data Request Form

Use this form to request data or reporting support from the Office of Institutional Research & Planning (IRP). Complete, well-documented requests are fulfilled faster — the guidance in each section below tells you exactly what to include.

Before you submit

Many common questions are already answered on our Public Dashboards, Internal Dashboards, and the Common Data Set. Please check these resources first — you may find what you need immediately.

How requests are handled: Requests are processed in the order received and prioritized based on institutional deadlines, request complexity, and available staff resources. An IRP team member will acknowledge your request within 2 business days. You can expect to receive results within 12 business days for a complete, standard request. If you need the data sooner than 12 business days, please explain the reason in your request description and select the appropriate priority below. Incomplete requests may be returned for clarification, which can delay turnaround. Timelines may be longer during peak reporting periods (e.g., census, IPEDS, and accreditation cycles).

Requestor Information

Requestor Name

School / Department / Affiliation

Contact Number

Email Address

Enter your valid GW email address.

Are You

Please specify

Data Request

Please provide a detailed description of your request. Addressing each of the points below helps us fulfill your request accurately and quickly, and reduces the need for follow-up questions. The simplest way to start is to tell us, in your own words, what question you are trying to answer and how you plan to use the information — technical terms are not required. If you're unsure about any detail, such as the population, time period, or whether the data exist, just note it in the description and we'll work it out with you.

1 Description of Data Needed

List the specific fields or columns needed (e.g., student level, course name, grade, term).
Specify the date range for the data (e.g., Academic Year 2024–25, Fiscal Year 2025–2026, Fall 2025 census).
Define the population and level of aggregation (e.g., all undergraduates by school; program-level summary vs. record-level detail).
Deadlines, audience, and data-sharing details are captured in the Timeline & Audience section below.
If you need results sooner than our standard 12 business days, explain the reason here.

Describe the data you are requesting

2 Purpose of the Data

Explain the purpose or use case (e.g., accreditation, compliance, newsletter, research, grant application, program review, decision support).
Requests involving student-level or personally identifiable information are reviewed for FERPA compliance and may require additional approvals or de-identification.

Explain how the data will be used

3 Prior Requests

If you have requested the same or similar data before, tell us when you last requested it and who provided it. This helps us maintain consistent definitions and methodology.

Prior or related requests (if any)

4 Additional Information & Attachments

Provide any documents that may assist in fulfilling the request — a data template, a previously produced report, or a mock-up of the desired output.
For multiple or large files, we strongly recommend sharing them via a GW Box folder and pasting the link below.

GW Box folder link (optional)

Document Upload

One file only · 2 MB limit · Allowed types: txt, pdf, doc, docx, ppt, pptx, xls, xlsx, jpg, png, jpeg. If you cannot upload all of your documents, please email them to ericyanggwu [dot] edu (ericyang[at]gwu[dot]edu) and j [dot] mayianigwu [dot] edu (j[dot]mayiani[at]gwu[dot]edu).

Timeline & Audience

Tell us what is driving your timeline and who the results are for. This helps us schedule your request correctly and format the deliverable appropriately.

5 External Reporting Requirement

Is this request needed to meet an external reporting requirement?

Examples: IPEDS, state or federal reporting, accreditation, external surveys...

Submission due date to the external agency

Date you prefer to receive the data

Allow yourself time to review and prepare the submission before the due date.

Name of the external requirement or agency

6 Presentation or Event

Is this request for a presentation or a specific event?

Examples: Board of Trustees meeting, leadership retreat, town hall, conference presentation, program review meeting.

Event Date

Date you prefer to receive the data

Allow yourself time to build the presentation after receiving the data.

Name of the presentation or event

7 Who Is the Deliverable For?

Knowing who has requested or will receive the final deliverable helps us prioritize appropriately and match the format to the audience.

This deliverable is for

8 Who Will Receive or Have Access to the Data?

Select all that apply. Sharing beyond the requestor may affect FERPA review, de-identification, and suppression rules.

Requestor only (not shared further)

Shared internally with GW faculty

Shared internally with GW staff

Shared internally with GW students

Shared with an external agency or organization

Published to the general public

Request Priority

Select the priority that best matches your need. Turnaround estimates begin once your request is complete and any clarifying questions have been resolved.

Routine (Within 12 business days)

Standard requests with no pressing deadline. Most requests fall into this category. You can expect results within 12 business days of a complete request.

Time-Sensitive (5–7 business days)

Needed to meet a specific external deadline such as accreditation, mandated reporting, external surveys, grant submissions, or a scheduled meeting. Requires a business justification in the Data Description.

Critical (Contact IRP before submitting)

Reserved for executive leadership requests, institutional emergencies, or urgent external deadlines. Please contact IRP directly before submitting, and state the actual deadline in your data description and explanation.

Before submitting a Critical request: please contact the Office of Institutional Research & Planning at ericyang

gwu [dot] edu (ericyang[at]gwu[dot]edu) and j [dot] mayiani

gwu [dot] edu (j[dot]mayiani[at]gwu[dot]edu) so we can confirm feasibility and coordinate resources.

Please explain why this request is time-sensitive or critical

Please note: Standard turnaround is within 12 business days once your request is complete. If you need results sooner, you must explain the reason in your request description or the justification field above. Requests are processed in the order received and prioritized based on institutional deadlines, request complexity, and available staff resources. Submission of a higher priority does not guarantee expedited completion. IRP's general prioritization follows: (1) federal, state, and accreditation reporting; (2) external agency reporting, grants, and university leadership needs; (3) individual faculty, staff, and student requests.

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